The November 2017 public comment session will be held in the Chancellor’s Ballroom of the Carolina Inn on Wednesday, November 15, 2017 from 9:00 a.m. – 11:00 a.m. Individuals who wish to speak during the public comment session must register in advance using the form below.
Sign-ups will open at 5:00 p.m. on Friday, November 10, 2017, and close Sunday, November 12, 2017, at 3:00 p.m. All submissions are subject to disclosure since UNC-Chapel Hill is a public institution. We will notify all persons signing up whether they have secured a slot to speak during this session as soon as possible but in any event by 7:00 p.m. on Sunday, November 12, 2017. Anyone who does not secure a speaking slot is encouraged to submit written comments as provided below.
- We are able to accommodate 25 speakers to speak up to three (3) minutes each. Speakers will be invited in the order they have signed up, but we will make sure that at least ten (10) students will have the opportunity to speak.
- Each speaker will be allocated a maximum of three (3) minutes.
- The time remaining for each speaker’s remarks will be clearly displayed by a timing device within the meeting room. A University staff member will indicate when a speaker’s time has expired, and the next speaker will be invited to begin.
- Only one speaker will be permitted to speak at a time.
- Speakers may not combine or transfer their time allocations. Unused portions of individual allotted time may not be yielded to other speakers.
- Speakers are asked to share their thoughts and concerns about the Confederate monument on campus.
- Speakers must be physically present to address the Board. Speakers will not be permitted by telephone or videoconferencing technology.
- Speakers will not be provided use of audio/visual presentation equipment during their remarks.
- Reserved seating will be provided within the meeting room for the speakers. Meeting attendees other than selected speakers may occupy additional seating within the room as available.
- Attendees may not occupy seating that is reserved for Board members, staff, special meeting attendees, or members of the news media.
- The public comment session will be video recorded, and upon request the news media will be allocated space to observe and record the meeting.
- Anyone who wishes to provide written remarks to the Board can submit emails addressed to: email@example.com. Additionally written submissions may be placed in a box outside the Chancellor’s Ballroom of the Carolina Inn as designated by University staff during the public comment session.
Expectations of Decorum
The UNC-Chapel Hill Board of Trustees encourages members of the University community and the general public to participate in a special comment session provided by the Board. To ensure fair access for a diversity of voices and to promote open dialogue on University issues, these sessions will follow longstanding guidelines for public meetings and democratic forums.
All members of the public are welcome to attend, but speakers will need to register as provided above. This allows the Board to set aside appropriate time for public comment, and allows speakers adequate notice to prepare public remarks.
The Board welcomes differing viewpoints, and meeting guidelines will be observed in order to ensure that speakers can share their comments.
Speakers will be given up to three (3) minutes to address the Board, ensuring that all registered speakers are afforded equal access. Speakers may not threaten or defame anyone in the course of their remarks, nor engage in profane or vulgar speech. Robust presentation of issues is encouraged, but personal attacks are not permitted and neither is the disruption of public business. Speakers will not be permitted to ask questions as the purpose of this session is to listen to their thoughts and concerns.